County of Simcoe, Housing Clerk (3 Positions)

The Housing Clerk is responsible for providing administrative and clerical duties that support the efficient day to day operations of the Social Housing Department.

Housing Clerk – 3 Positions

1 Permanent Full-Time

1 Temporary Full-Time

1 Bilingual Permanent Full-Time

Close Date: July 4, 2018

Location: Midhurst

Position Summary

The Housing Clerk is responsible for providing administrative and clerical duties that support the efficient day to day operations of the Social Housing Department.

Key Responsibilities

  • Provide clerical and administrative support to the Social Housing Department as delegated including processing of mail, answering telephones, filing and file systems, word processing, data entry, minute taking and distribution.
  • Data input, monitoring and maintenance of specialized information systems for social housing that track applicant, tenant, maintenance and financial data. Programs include, Yardi Voyager, Riva, SAP and other systems as required.
  • Schedule work associated with turnover of units, daily maintenance and repairs.
  • Schedule, monitor, collect information and process annual review of applicants and tenants.
  • Process referrals to social housing providers.
  • Prepare tender and annual contractor packages.
  • Respond to telephone calls, messages and visitors providing information and assistance.
  • Prepare and send correspondence related to applicant, tenant, and maintenance issues.
  • Obtain quotes for work and purchase orders.
  • Issue work and purchase orders.
  • Collect information and prepare required reports.
  • Monitor office supplies and order sufficient quantities as required.
  • Purchasing card reconciliation.

Position Requirements

  • Minimum one (1) year post-secondary certificate in Office Administration or equivalent to obtain a general knowledge in clerical/office functions (or a combination of education and experience).
  • Demonstrated written and verbal proficiency in the French language; tested and assessed at an advanced level. (Bilingual Housing Clerk only.)
  • A minimum of two (2) years of varied office experience.
  • Advanced word processing, spreadsheet and database application skills. Demonstrated keyboarding skills at 55-60 words per minute.
  • Strong interpersonal and communication skills.
  • Criminal reference check with vulnerable sector clearance.

View the complete job descriptions and submit your application online at www.simcoe.ca

The County of Simcoe thanks all applicants for their interest in this opportunity, but please note that only those candidates selected for an interview will be contacted. No telephone calls please.

Personal information provided is collected under the authority of the Municipal Act (2001) and will be used to determine eligibility for employment.

The Corporation of the County of Simcoe is an Equal Opportunity Employer, and will provide employment accommodation upon request.