The County of Dufferin is an upper tier municipality which sits on the fringe of the Greater Toronto Area, about 100 km northwest of Toronto. It is largely a rural county with three urban settlement areas. The region is well known for its rivers, rolling hills and excellent outdoor recreation opportunities. The UNESCO World Biosphere Reserve, the Niagara Escarpment and the world famous Bruce Trail, run through Dufferin offering spectacular vistas and hiking opportunities. Home to over 67,000 residents the area boasts fabulous restaurants, shopping and amenities. We are currently recruiting for a:
(HYBRID) ADMINISTRATIVE SPECIALIST – HEALTH & HUMAN SERVICES
Permanent Full Time
| JOB ID: C45-25 | LOCATION: Hybrid – 30 Centre Street, Orangeville and 151 Centre St. Shelburne |
| JOB TYPE: Permanent Full Time (Non-Union) | DEADLINE TO APPLY: 4:30 p.m. on July 30, 2025 |
Reporting to the Director of Health and Human Services the Health and Human Services Administrative Specialist is responsible for maintaining departmental records including the coordination and management of electronic and manual files. The position acts as the contact lead for physical operations at the Edelbrock Centre, for general correspondence for Provincial Ministries and provides confidential executive administrative support to the Director of Health and Human Services and the Managers.
What we can offer YOU!
- A competitive hourly wage ranging between $37.45 – $43.80 (January 1, 2025 Non-Union Pay Grid);
- Hybrid work arrangements
- Enrolment in our comprehensive health benefits program and defined benefit pension plan
- Access to Perkopolis; discount, reward and benefits program
- Access to an Employee and Family Assistance Program
- Unlimited access to live and interactive webinars offered by the Canadian Centre for Diversity and Inclusion (CCDI)
- A supportive and collaborative work environment.
What you’ll do
- Provide comprehensive administrative support to the Director of Health and Human Services, Program Manager EYCC, Program Manager Housing, Program Manager Ontario Works, Manager of Community Support Services and the Administrator of Dufferin Oaks
- Includes but not limited to, scheduling meetings, addressing client contacts, executive meeting support, correspondence
- Responsible for maintaining appropriate stock of general office supplies, source out items based on corporate procurement policy
- Log purchase order usage in SharePoint, acquire manager sign off, scanning documents for filing
- Review and upload departmental Business Practices once approved by Managers
- Identify opportunities for policy, business practices and process improvements for review by the Director
- Track staff participation in committees both internal and external
- Compile research and organization of special projects
- Administer and assist in development of departmental programs, including executive support to DC MOVES and the Community Safety Well Being Integration Table
- Contact lead for related Provincial ministries
- Contact lead for County services located at Edelbrock
- Facilitate Hub Tours including organizing meetings with the Director and with other municipalities/agencies
- Manage contract database for Community Services contracts ensuring regular reviews are scheduled for Program Managers for all divisions.
- Participate in ongoing training to ensure up to date working practices for compliance with municipal and provincial requirements
- Other duties as assigned
What you’ll bring
- Two (2) year diploma in business administration or equivalent
- Minimum two (2) years demonstrated experience providing executive administrative support
- Previous customer service experience required
- Experience with data entry
- Ability to communicate effectively, both orally and in writing to facilitate interaction with management, employees and representatives from upper levels of government, external agencies including the general public
- Exceptional customer service skills with respect to providing accurate information to and communicating with, service providers, the general public and/or staff to address a variety of inquiries
- Strong organizational, analytical, problem solving and multi-tasking skills with the ability to meet deadlines and assess priorities
- Thorough working knowledge Microsoft 365 applications, database management, and office equipment.
- Knowledge and understanding of supports required in servicing a vulnerable population
- Valid Class G driver’s license and access to reliable transportation required
- Must provide clear criminal reference check including vulnerable sector screening
- Suitable work from home environment including reliable high speed internet
The County of Dufferin strives to provide exceptional customer service to all its residents and visitors. To effectively do so, all positions at the County of Dufferin require a commitment to upholding the County’s equity mandate through on-going and mandatory training and examining our day-to-day operations and impacts through an equity lens. Therefore, throughout the selection process, candidates will have demonstrated their ability to be anti-racist, equitable, inclusive, and respectful.
Ready to apply?
Interested applicants are invited to submit a resume and cover letter before the closing date and time to: hr@dufferincounty.ca
As an organization, we recognize the value of diverse perspectives and lived experiences, and the importance of creating an environment that embraces and supports these. We are committed to creating and fostering a workplace where all employees feel a sense of dignity and belonging. As such, we seek to attract, develop, and retain highly talented employees with a variety of identities and backgrounds, to better reflect the growing diversity of our region.
We actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:
- First Nations, Métis and Inuit peoples, and all other Indigenous peoples.
- Members of groups that commonly experience discrimination due to race, ancestry, colour, religion and/or spiritual beliefs, or place of origin.
- Persons with visible and/or invisible (physical and/or mental) disabilities.
- Persons who identify as women; and
- Persons of marginalized sexual orientations, gender identities, and gender expressions.
We value the contributions that each person brings and are committed to ensuring full and equal participation for all in our workplace.
Your past does not define your future. A criminal record will not necessarily disqualify you from employment with us. We evaluate each application individually.
All applicants are thanked for their interest. Those chosen for next steps in the selection process will be advised by August 16, 2025. Information collected will be used in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of job selection and will not be used for any other reason. Accommodations are available for all parts of the recruitment process. Applicants need to make their needs known in advance.
